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Annual General Meeting 2008 Minutes Date: August 15th 2008 In attendance: Committee 2007/08 – M. Wills (Chairman), S. Wills (Secretary), A. Barnes (Treasurer), D. Stoevski, R. Lamattina, C. Polo. ASJCC Members – S. Halge, D. Siomos, W. Quirk, S. Gourlay, S. Ingham, J. Christou. Apologies – J. Altus - Welcome
Chairman welcomes all and announces apologies. - Financial Report 2007/08
A. Barnes (Treasurer) deliver’s a detailed report highlighting all incoming and outgoing transactions. Copy attached. Highlights in brief, $6987.45 Profit for 2007/08. - Secretary Report/MMVCA Delegates Report 2007/08
S. Wills deliver’s secretary report and reports back from MMVCA Delegates Meeting. New Rules – Club has a copy. Main one affecting ASJCC is that One Day Grade qualifying now 6 games in the ODG. Qualification is not affected by the amount of games played in other grades. Other changes are around times, tribunal and playing conditions etc. MMVCA Executive Committee resigned. David Lyons (Glenroy C.C) formed now committee. No progress on amalgamation at this stage with new Executive Committee to address it. NWCA a lot keener than MMVCA, but not in the foreseeable future. New system for reporting games and registration online. Details on MMVCA Website. http://mmvca.cricketvictoria.com.au/matchdocumentation.html Club email and website addresses to stay the same. - Sponsorship Report 07/08 & Plan 08/09
S. Ingham summarizes sponsors for 07/08. In summary, BWS, SportsEquip not to be invited to renew sponsorship due to difficulties in payment and in working with. Bendigo Bank already contacted and not interested for 08/09. Plans for this season are aimed at businesses that the club will use. Bronze $150 sponsorship to remain and stay the same. Silver Sponsorships be aimed at suppliers of goods that the club uses. Gold Sponsorship created for scoreboard. S. Ingham to begin recruiting sponsors and report on it at next committee meeting. S. Halge brings up possible ANZ partnership. S. Halge & S. Wills to investigate viability of an ABN and report back at next Committee Meeting. - General Business
Membership Fees – A. Barnes proposes these to stay at $100. D. Stoevski reveals plans to include shorts as part of 08/09 membership. Shorts cost of $16 to be without a sponsor and that fee to be absorbed into the membership. Don – D. Stoevski proposes a refund of 07/08 Membership to Don who injured his knee in pre-season training and was unable to take any further part in the year. Social Ideas – Agreed that a social committee be formed. They will work independently and report back to the ASJCC Committee before any events come to life. Aims are to keep low key and do fewer bigger better. S. Wills to email out and invite people to join and form Social Committee. Members to be decided on at next Committee Meeting. Life Memberships - S. Wills proposes the following criteria for life memberships. Players to have played a minimum of 150 games in the two-day grades. Games in the one day grade to count as 0.5 games. Or, Has given exceptional service to ASJCC for a continuous period of 10 years or more both on and off the field. At the discretion of ASJCC and/or Life Membership committee. Life membership will be announced at AGM and awarded at the following Presentation Night, with a maximum of 5 per year. A special committee meeting will be held in 2008 to determine Life Members for this year. Barnes wants Aberfeldie Baps and St Johns Uniting life members recognized. S. Wills and D. Siomos disagree stating that it should be ASJCC only. Left with M. Wills to find out previous life members and further discussion left for special committee meeting later in the year. Captains 08/09 – S. Wills says committee to decide on these at next committee meeting. Newsletter – S. Ingham announces a weekly newsletter to be distributed by email and published on the website. L. Oxford and D. Kinsey to assist if available. Website – J. Smith not willing to continue in the role and S. Ingham, D. Kinsey, S. Halge all to assist in operations for 08/09. Canteen – D. Stoevski delivers Canteen report. Turnover and Sales for last season are excellent. Not happy with the current system that sees people not paying. Possible solutions include bringing till out into the open, having a designated person responsible for the till on different days, more discussion required at next committee meeting. Sat morning and a roster also put on the agenda for the next meeting. Selection Policies – Heated discussion amongst all. Agreed at the end that it is as simple as A is 1st XI, B is 2nd XI and ODG is 3rd XI with common sense between captains to be enough. 15 Year Celebration – M. Wills proposes a celebration of some description. S. Wills seconds and it is agreed that it will be left to the Social Committee to come back to the committee with their ideas. Constitution – Constitution changed to now have a member of the club as President (replacing Chairman) rather than current state of affairs which has vicar of Essendon church. M. Wills to find constitution for next committee meeting. - Selection of Committee Positions for 2008/09
2007/08 Committee dissolved by Chairman. All current committee invited to re-nominate. S. Wills, M. Wills, A. Barnes, D. Stoevski, C. Polo all re-nominate. R. Lamattina not renominating. ASJCC wishes to thank both Rosa and Bronwyn who resigned through the season for their efforts and dedication to the club both before and during their time on the committee. S. Ingham & D. Siomos elected to the two vacant positions on the committee. Committee for 2008/09 M. Wills (President) S. Wills (Secretary & MMVCA Delegate) A. Barnes (Treasurer) D. Stoevski C. Polo S. Ingham D. Siomos D. Stoevski to work with A. Barnes in assisting with Treasurer duties and making more information available for Committee Meetings. | 
